Avian Information Management System
AIMS allows you to produce CITES permit and Article 10 Certificate applications in batches.
This is a huge time saver for any breeding project.
Ensure that your preference setting are correct, see this link for details:
Setting permit preferences
Select A10 / CITES Applications (Bulk) from the Permits / Documents menu
This will bring up the form to process these.
From the Type of permit to apply for dropdown select the type of Permit you want to make the application for.
By default the output type button for PDF is selected, we assume you want to submit by email. You can change to another output type if you wish.
If you are producing the applications as PDF, Word, Excel or HTML, you need to ensure that the Location to save file is selected.
To change the entry for this click on the white area in the box and a file browser will appear allowing you to select a new location.
I create folder called 1Temp on my C drive then save the files to that. That way I know where the files for a batch application are and can just add them to my email for submission to my CITES Authority. Then I delete everything in the folder so it’s empty for next time.
When you make the application AIMS not only creates the output file, it also creates an application entry in the system, so if you need to go back to change anything for an individual permit you can. Simply got the bird in question and open the A10 or CITES application form, single, and the details will be in there.
You select how to display the birds to choose for the batch application using the buttons below the control on the left.
For this example I’m going to create Article 10 applications for all the chicks in my brooder room that have been rung.
I’m viewing the control by Location and filtering the data by All Birds
I tick the check box next to the brooder room to select that location.
AIMS expands the location and automatically ticks the check boxes for all the birds in it.
The last two chicks have not yet been rung, so I untick those.
Then I just click on the Generate Permit Applications button.
AIMS will the generate the applications for the five chicks for me as PDF files and save them in the selected folder.
As it generates each application AIMS check to see if there is already an application or permit of the same type on file for the bird. If it finds one it will warn you. If it’s an actual permit as opposed to an application it will show you the permit number and date of issues.
You can select to cancel this new application, for this individual bird, or continue and add a new one.
This prevents you applying twice for the same bird by mistake.
Your PDF files are now in the folder selected on the forms Location to save file entry
The naming convention for the files is
Ring _ Accession number _ Permit Type _ Date and Time in yyyymmddhhmm format
This ensure unique names that are easy for the user to link to the bird.
Example of fully completed A10 created with this method
In addition to the applications AIMS creates a Parent Permits Report in the same folder,
This contains a list of the parents for the birds in the applications and the parent’s A10 numbers. If the parent’s A10 is not on file it indicates that.
Since your CITES Authority will want the parent’s A10 numbers on the application for chicks you have hatched you will need to add the parent A10’s to the system and rerun the applications. You can do this from the A10 application (Single) menu option
The process is the same for CITES Import, Export, and Re-export permits.
If the bird is one that you have imported and you have entered the CITES import permit into AIMS, using the CITES the single method, AIMS will add the permit details to your A10 application or CITES Export / Re-Export Permit application automatically.
To produce CITES import permit you need to have the bird in AIMS
How do you do this when it’s not in your stock since you have not yet imported it.
You add the bird to the system, but not to your stock.
In the add bird to system form select Reference Bird as the Acquisition method.
You will then have the bird in AIMS but not in your stock.
When you received your permits back from your CITES Authority you need to add the permit number and dates into AIMS. See the link below for details on how to do this.
Adding CITES permit numbers into AIMS